![]() ![]() For obvious reasons, a calendar view works best when you have clear due dates or are completing work during set periods of time. Using a calendar puts your tasks on a defined timeline that everyone can easily understand.Most task management tools will help you visualize your tasks, so you can quickly ascertain what’s complete, what’s active, and what’s next. ![]() Manage tasks effectively, and your workflows will, well, flow.ĭocumentation is a critical part of task management, and most teams find that a simple to-do list or shared spreadsheet doesn’t do the trick. Task management and workflows go hand in hand because a workflow is, in essence, a repeatable series of tasks that make up a process. Task management naturally leads to more efficient production because it minimizes confusion, surfaces blockers, and tees up tasks at the best time. The best way to maintain maximum transparency is to give everyone access to a tool that helps facilitate task management-ideally in a transparent way.Įfficient teams get work done faster and with fewer resources. This minimizes common productivity killers, like bottlenecks caused by a lack of information, or a lack of understanding around why certain tasks are critical. For project managers and leaders, this means you can quickly diagnose an imbalance in workload when you know what’s on your team’s plates. Teams that invest in task management have better visibility into everyone else’s task lists. The point isn’t to prioritize and allocate resources in your head, but to map them out in a clear, easily shareable way. One study showed that only 2.5% of people can multitask effectively the rest of us are simply bouncing back and forth between tasks, an act that's actually making us less efficient.ĭocumentation is a big part of strong task management. That’s because a human’s ability to multitask isn’t as great as we might think. So you start with that one first.Īs a result, you have a better sense of when to start each task-and the projects that make an impact on the business when they get done first.Ī clear prioritization framework becomes increasingly important when teams have a high volume of tasks. One project might have a nearer deadline, but another requires sign-off from more stakeholders. ![]() But if you've built a task management framework to help you prioritize, you might ask for key details (like major dependencies) as part of the request. Your impulse might be to work on your three new design tasks in the order you received them, or based on their deadline. Say you are a designer in charge of creating graphics for your team and have just received three separate design requests. Helps team members focus on the right tasks But the benefits of task management extend beyond the individual better-organized individuals lead to broadly more effective teams and ultimately better visibility for leadership. On an individual level, task management makes you more confident in your daily to-dos-and more effective at crossing them off the list. What are the benefits of task management? Learn how to set SMART goals with Airtable. Working on multiple projects at once? You’ll also need to prioritize those projects in order of importance. Within a single project, some tasks move to the front of the line because they have more impact or because they come with more built-in dependencies.
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